Employee Code of Conduct Policy
PURPOSE Our ‘Employee Code of Conduct’ policy is applicable to staff, articles and employees of the Company (“Employees”). This Policy is outlines of our expectations regarding employees’ behaviour towards their colleagues, senior and junior in the firm. We promote freedom of expression and open communication and at the same time it is expected that all employees to follow professional code of conduct. Employee to avoid offending, participating in serious disputes and disrupting the workplace of the Firm. We also expect them to foster a well-organized, respectful and collaborative environment.
SCOPE This policy applies to all our Employees regardless of employment agreement, apprenticeship agreement or rank they hold in the Firm.
POLICY ELEMENTS Employees of the Firm are bound by their contract and along with that they should follow this Employee Code of Conduct Policy while performing their duties
Compliance with law Employees must protect the Firm’s legality. They should comply with all environmental, safety and fair dealing laws. We expect Employees to be ethical and responsible when dealing with the Firm’s finances, products, resources and public image.
Respect in the workplace Employees should respect their colleagues and trainees. We won’t allow any kind of discriminatory behaviour, harassment or victimization. Employees should conform with equal opportunity policy in all aspects of their work, from recruitment and performance evaluation to interpersonal relations.
Protection of Company Property Employees should treat Firm’s property, whether material or intangible, with respect and care. Employee should not misuse company equipment or use it frivolously and use the facilities provided by the Firm with reasonable care. They should respect all kinds of intellectual property. This includes trademarks, copyright and other property (information, reports, data of clients or others etc). Employees should use them only to complete their job duties.
Professionalism Employees must show integrity and professionalism in the workplace:
Personal appearance Employees must follow dress code and personal appearance guidelines of the Firm.
Job duties and authority Employees should fulfil their job duties with integrity and respect toward clients, stakeholders and the community. Seniors must not abuse their authority and dilute rights of juniors. The Firm expect them to delegate duties to their team members taking into account their competences and workload. Likewise, Team members to follow Team leaders’ instructions and complete their duties with skill and in a timely manner.
Absenteeism and tardiness Employees should follow their schedules. There can be exceptions for occasions that prevent Employees from following standard working hours or days. But, generally, Employees need to be punctual when coming to and leaving from work. The Firm believes firmly in ‘‘ADDING VALUE TO THE CLIENT.’’
Conflict of interest Employees to avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties.
Collaboration Employees should be friendly and collaborative. They should try not to disrupt the workplace or present obstacles to their colleagues’ work.
Communication Employees must be open for communication with their colleagues, seniors or team members.
3.11 Able to work soundly Employees should have a proper work schedule or time table for the work allotted to them. This will helps them in time management and reaching the deadlines on time. We believe in ‘‘DOING THINGS PROACTIVELY’’
Maintain Office Decorum Employees must follow office decorum while working with the Firm and observe certain guidelines prevailing in office for the betterment and progression of the office/employees and Firm’s Professional approach.
Confidentiality of Information Employees should maintain confidentiality of information available to him in relation to work allotted to him. He/ She should not engage in any insider trading against the Firm and nor do any act which leads to breach of confidentiality of information of its Clients.
Data Protection Policy Data Protection Policy is the right of a firm to have control over how personal information is collected and used. Data Protection Policy is a subset of this policy and thus, Employee should protect Data of client Company, its Directors and employees as an asset of their own.
DO’S AND DON’TS FOR EMPLOYEES WHILE WORKING IN THE ORGANISATION
Do’s for employees and trainees
- Maintain a quiet environment and a clean desk.
- Maintain proper hygienic environment.
- Adhere to punctuality on duty and lunch hours.
- Inform your employer in case of change in address, telephone number or for any other relevant personal information.
- Handle office equipment’s carefully.
- Switch-off Personal Computers (PC’s) And Electrical Appliances before leaving the office premises.
- Strictly adhere to all rule and regulations of the Firm.
- Maintain confidentiality of information gained or received during carrying out of duties with the Firm.
- Assist in maintaining good and healthy relations with associates, juniors and clients.
- Inform the Employer about the over dues and absenteeism, Etc.
Don’ts for employees and trainees
- Avoid use of screensavers / backgrounds on Personal Computers, which are not ethical/ sensitive for organisation/other Employees.
- Not to speak in any offensive language which result in making conversation looking personal, thereby offending others.
- Don’t make personal telephone calls during office hours except when it is absolutely necessary.
- Not to utilize internet or electricity of office for personal purpose or for other purpose which is not pertaining to office work.
- Do not perform any gamble or involve in consumption of alcohol while at work.
- Avoid going out from office premises for any personal purpose frequently.
- Don’t use office property for personal purposes.
- Not to make personal benefit or profit from any sensitive information / documents of organisation for making unwanted gained.
- Not to trade for any shares or securities of listed client company either in your own name or name of your immediate family and if you trade then take prior approval of employer in advance to comply with Prevention of Insider Trading Regulation of the Securities Exchange Board of India (SEBI).
DISCIPLINARY ACTIONS Firm may have to take disciplinary action against Employee who repeatedly or intentionally fail to follow any this Code or Policy of the Firm. Disciplinary actions will vary depending on the violation. Possible consequences include:
- Suspension or termination for more serious offenses.
- Detraction of benefits for a definite or indefinite time.
- Legal action in cases of corruption, theft, embezzlement or other unlawful behaviour
EXECUTION, MONITORING & REPORTING The responsibility for execution and monitoring of this Policy rests with the immediate heads of Employee. On the basis of standards, guidelines and procedures that uphold this Policy, shall be specified by the Employer which is required to be complied by all Employees.